Document Management Solutions

"EDS manages all your documents electronically from your desktop. Our be-spoke electronic document management system improves efficiency, lowers costs and make you response intently to your enquiries"

This is all possible through your desktop!Our EDMS is designed to help small businesses perform at their best. Our be-spoke document management software is not only designed by the software programmer but also by the people who use it.

Question : Why EDS for electronic document management?

Answer : Simple answer to a simple question. EDS can help you save

1. Time:
   Just imagine the document you need the most is readily available on the computer you are sitting at rather than going in to dusty store room!
   According to a survey 25% of the time people spend in offices, is wasted in finding and sorting paper documents.
   We at Euro Data Services can help you save time (up to 25%) and make you work more efficiently. Specially when a client calls and you need their information immediately, you don't need to go anywhere to search for files. It is all available on the computer you are sitting on.
   So why not make the correct decision now?
2. Money:
   You can save this 25% of your employees salary which is being wasted in finding documents and consume this paid precious time in some productive work, which can be more beneficial for the organization.
   One can naturally be more efficient if the unnecessary burden is released. So we can put a full stop (.) to the substantial business loss of missing files, delayed proposals and compromised client service.
3. Space:
   One can always make better use of the space which is occupied by the filling cabinets containing old archived documents. 
   Why not free this space up and make your office look more spacious or use the space for some productive work rather than using it for dead paper files!

Our Be-Spoke document management system can be customized according to your needs. We can mould the interface layout and system functionality in our customer's requirements. At EDS we not only provide Document Management System, but we also provide the complete Document Management Solutions. 
In small enterprise document management system we recommend our customers, the following scanner even though our system is capable of integrating with more than 200 different types of scanners. The scanners we recommend are based on their scanning speed, quality and price.

Fujitsu fi-5110C 

fi-5110C is ideal as a personal desktop scanner in distributed scanning applications where all kind of documents have to be captured.

Features:

• Scans up to A4 Paper Size
• High speed scanning up to 15 ppm
• Scans in Simplex/Duplex mode
• Color/Grayscale/B&W
• Scans up to 600 dpi
• 50 pages Auto Document Feeder
• Bundled with full Adobe Acrobat 8.0
• USB 2.0 Interface

Fujitsu fi-5120C 

The fi-5120C is the perfect desktop scanner for the 
small office who wants to introduce a cost-effective distributed document management system. 

Features:

• Scans up to A4 Paper Size
• High speed scanning up to 25 ppm
• Scans in Simplex/Duplex mode
• Color/Grayscale/B&W
• Scans up to 600 dpi
• 50 pages Auto Document Feeder
• Imprinter included
• Bundled with full Adobe Acrobat 8.0
• USB 2.0 Interface
• SCSI Interface

Fujitsu fi-6140 

Features:

• Scans up to A4 Paper Size
• High speed scanning up to 60ppm
• Scans in Simplex/Duplex mode
• Color/Grayscale/B&W
• Scans up to 600 dpi
• 50 pages Auto Document Feeder
• Imprinter included
• Bundled with full Adobe Acrobat 8.0
• USB 2.0 Interface
• SCSI Interface

Document Scanning

Documents scanned through a scanner are then saved to a central location, that can be accessed by the document management software. In our small enterprise document management solution the system is capable of scanning up to 1000 pages per day. The Software then queues the files that are ready for indexing.

Document Indexing

Once scanned, documents are then indexed by an operator. Indexing fields can be customized e.g. First Name, Last Name, DOB, Post Code etc. The document is automatically removed from the queue once the enter key is pressed after filling all the indexing fields and the next file automatically gets selected to be indexed.
Our software is also capable enough to do this indexing for you automatically which can further save the 80% of time. It is as simple as you define the zones in an image once and next time when ever the same type of image appears, the software will automatically read the indexing information from defined zones and index it for you. This zone indexing is very helpfull when scanning forms, invoices, bills etc.

Searching

Once a document is indexed in the system, you click on the search button on top and start typing your required information in the fields provided. These searching fields are same as the indexing fields, and files can be searched by any of the indexing fields. Type a search word and press enter, the document will appear in front of you in NO TIME!

Features of our EDMS in a nutshell

• Point and Shoot OCR
• Zone Indexing
• Automatic Full Text OCR in Background or Over Night
• Drop down Lists of Indexed Values
• View Original (Unmodified Document)
• Audit File Records Changes, Time, P.C. and Login Name
• Automatic Detection and Import of Any File Type
• Instant Full Screen View
• Text View
• Thumbnails View of multi page TIFFs
• Retain Any Number of Images on Screen
• Launch And Control Any Application
• View Word, Excel, PDF in window, or Launched
• Print, Email or Export Enlarged Section of Image
• Automatically Browse Pages
• Predictive Search
• Fully Configurable Main Window 
• Automatically Updates From Web or From Local Server
• Password Protection for Alterations
• Auto Deskew, Despeckle, Crop and Trim
• Administration Dashboard for IT Manager 
• Documents can be encrypted for security (3 levels) 
• Specific tasks can be restricted to users by security level 
• Electronically generated ruler for scale reference on plans 
• Automatic measuring of scale distance between two points
• Development and Support Based in UK
• Color and black & white scanning support. 
• Import of any format electronic document. 
• Comprehensive document referencing and retrieval
• Full text search 
• Annotate using the Notes or image Annotations features. 
• Automatic barcode indexing 
• OCR
• Direct archiving of electronic documents
• Direct storage of Word and Excel
• E-mail currently displayed image 
• E-mail selected pages
• Automatically Index emails direct from Outlook
• Automatic storage of any electronic document 
• Full Network support
• Automatic backups can be scheduled 
• Can be linked to a suitable existing database to populate fields automatically
• Uses MS Access or SQL

For further information or to arrange a free demonstration please feel free to 
contact us.

Tel: 0161 870 6301
e-Mail: info@eds-solution.com
web: www.eds-solution.co.uk