Electronic Document Storage
"EDS manages all your documents electronically from
your desktop. Our
be-spoke electronic document management system improves efficiency,
lowers costs and make you response intently to your enquiries"
This is all
possible through your desktop!Our
EDMS is designed to help small businesses perform at their best.
Our be-spoke document management software is not only designed
by the software programmer but also by the people who use it. |
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Question : Why EDS for electronic document management?
Answer : Simple answer to a simple question. EDS can
help you save
- Time:
Just imagine the document you need the most is
readily available on the computer you are sitting at rather
than going in to dusty store room!
According to a survey 25% of the time people spend in offices,
is wasted in finding and sorting paper documents.
We at Euro Data Services can help you save time (up to 25%)
and make you work more efficiently. Specially when a client
calls and you need their information immediately, you don't
need to go anywhere to search for files. It is all available
on the computer you are sitting on.
So why not make the correct decision now?
- Money:
You
can save this 25% of your employees salary which is being
wasted in finding documents and consume this paid precious
time in some productive work, which can be more beneficial
for the organization.
One can naturally be more efficient if the unnecessary burden
is released. So we can put a full stop (.) to the substantial
business loss of missing files, delayed proposals and compromised
client service.
- Space:
One
can always make better use of the space which is occupied
by the filling cabinets containing old archived documents.
Why not free this space up and make your office look more
spacious or use the space for some productive work rather
than using it for dead paper files!
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Our
Be-Spoke document management system can be customized according
to your needs. We can mould the interface layout and system
functionality in our customer's requirements. At EDS we not
only provide Document Management System, but we also
provide the complete Document Management Solutions.
In small enterprise document management system
we recommend our customers, the following scanner even though
our system is capable of integrating with more than 200 different
types of scanners. The scanners we recommend are based on their
scanning speed, quality and price.
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Fujitsu fi-5110C
fi-5110C is ideal as a personal desktop scanner in distributed
scanning applications where all kind of documents have to be
captured.
Features:
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Scans up to A4 Paper Size
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High speed scanning up to 15 ppm
- Scans
in Simplex/Duplex mode
- Color/Grayscale/B&W
- Scans
up to 600 dpi
- 50
pages Auto Document Feeder
- Bundled
with full Adobe Acrobat 8.0
- USB
2.0 Interface
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Fujitsu
fi-5120C
The fi-5120C is the perfect desktop scanner for the
small office who wants to introduce a cost-effective distributed
document management system.
Features:
- Scans up to A4 Paper Size
- High speed scanning up to 25 ppm
- Scans in Simplex/Duplex mode
- Color/Grayscale/B&W
- Scans up to 600 dpi
- 50 pages Auto Document Feeder
- Imprinter included
- Bundled with full Adobe Acrobat 8.0
- USB 2.0 Interface
- SCSI Interface
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Fujitsu
fi-6140
Features:
- Scans up to A4 Paper Size
- High speed scanning up to 60ppm
- Scans in Simplex/Duplex mode
- Color/Grayscale/B&W
- Scans up to 600 dpi
- 50 pages Auto Document Feeder
- Imprinter included
- Bundled with full Adobe Acrobat 8.0
- USB 2.0 Interface
- SCSI Interface
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Document
Scanning
Documents scanned through a scanner are then saved to a central
location, that can be accessed by the document management software.
In our small enterprise document management solution
the system is capable of scanning up to 1000 pages per day.
The Software then queues the files that are ready for indexing.
Document Indexing
Once scanned, documents are then indexed by an operator.
Indexing fields can be customized e.g. First Name, Last Name,
DOB, Post Code etc. The document is automatically removed from
the queue once the enter key is pressed after filling all the
indexing fields and the next file automatically gets selected
to be indexed.
Our software is also capable enough to do this indexing for
you automatically which can further save the 80% of time. It
is as simple as you define the zones in an image once and next
time when ever the same type of image appears, the software
will automatically read the indexing information from defined
zones and index it for you. This zone indexing is very helpfull
when scanning forms, invoices, bills etc.
Searching
Once a document is indexed in the system, you click on
the search button on top and start typing your required information
in the fields provided. These searching fields are same as the
indexing fields, and files can be searched by any of the indexing
fields. Type a search word and press enter, the document will
appear in front of you in NO TIME!
Features of our EDMS in a nutshell
• Point and Shoot OCR
• Zone Indexing
• Automatic Full Text OCR in Background or Over Night
• Drop down Lists of Indexed Values
• View Original (Unmodified Document)
• Audit File Records Changes, Time, P.C. and Login Name
• Automatic Detection and Import of Any File Type
• Instant Full Screen View
• Text View
• Thumbnails View of multi page TIFFs
• Retain Any Number of Images on Screen
• Launch And Control Any Application
• View Word, Excel, PDF in window, or Launched
• Print, Email or Export Enlarged Section of Image
• Automatically Browse Pages
• Predictive Search
• Fully Configurable Main Window
• Automatically Updates From Web or From Local Server
• Password Protection for Alterations
• Auto Deskew, Despeckle, Crop and Trim
• Administration Dashboard for IT Manager
• Documents can be encrypted for security (3 levels)
• Specific tasks can be restricted to users by security
level
• Electronically generated ruler for scale reference on
plans
• Automatic measuring of scale distance between two points
• Development and Support Based in UK
• Color and black & white scanning support.
• Import of any format electronic document.
• Comprehensive document referencing and retrieval
• Full text search
• Annotate using the Notes or image Annotations features.
• Automatic barcode indexing
• OCR
• Direct archiving of electronic documents
• Direct storage of Word and Excel
• E-mail currently displayed image
• E-mail selected pages
• Automatically Index emails direct from Outlook
• Automatic storage of any electronic document
• Full Network support
• Automatic backups can be scheduled
• Can be linked to a suitable existing database to populate
fields automatically
• Uses MS Access or SQL
For further information or to arrange a free demonstration please
feel free to
contact us.
Tel: 0161
870 6301
e-Mail: info@eds-solution.co.uk
web: www.eds-solution.co.uk |
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