Document Management System for Medium Sized Businesses

"EDS aims to provide an easy-to-use, powerful, comprehensive and bespoke document management solution to medium sized enterprises which can be used by single user, multi-user or networked environment."

Our EDMS is designed to help medium businesses perform at their best. Our be-spoke document management software is not only designed by the software programmer but also by the people who use it.

We can customise our document management system according to your business needs. At EDS we not only provide Document Management System, but we also provide the complete Document Management Solutions.

In medium enterprise document management system we recommend our customers, the following scanner even though our system is capable of integrating with 90% of the scanner available in market. The scanners we recommend are based on their scanning speed, quality and price.

Fujitsu fi-6140

Features:

• Scans up to A4 Paper Size
• High speed scanning up to 60ppm
• Scans in Simplex/Duplex mode
• Colour/Greyscale/B&W
• Scans up to 600 dpi
• 50 pages Auto Document Feeder
• Imprinter included
• Bundled with full Adobe Acrobat 8.0
• USB 2.0 Interface
• SCSI Interface

Cannon DR-3080CII

The DR-3080CII is the perfect desktop scanner for the
medium size office who wants to introduce a cost-effective distributed document management system.

Features:

• Scans up to A4 Paper Size
• High speed scanning up to 40ppm
• Scans in Simplex/Duplex mode
• Colour/Greyscale/B&W
• Scans up to 400 dpi
• 100 pages Auto Document Feeder
• Imprinter included
• USB 2.0 Interface
• SCSI Interface

Fujitsu fi-5650C

Features:

• Scans up to A3 Paper Size
• High speed scanning up to 70ppm
• Scans in Simplex/Duplex mode
• Colour/Greyscale/B&W
• Scans up to 600 dpi
• 200 pages Auto Document Feeder
• Imprinter included
• Bundled with full Adobe Acrobat 8.0
• USB 2.0 Interface
• SCSI Interface

Document Scanning

Documents scanned through a scanner are then saved to a central location that can be accessed by the document management software. In our medium enterprise document management solution the system is capable of scanning up to 6000 pages per day. The Software then queues the files that are ready for indexing.

Document Indexing

once scanned; documents are then indexed by an operator. Indexing fields can be customized e.g. First Name, Last Name, DOB, Post Code etc. The document is automatically removed from the queue once the enter key is pressed after filling all the indexing fields and the next file automatically gets selected to be indexed.
Our software is also capable enough to do this indexing for you automatically which can further save the 80% of time. It is as simple as you define the zones in an image once and next time when ever the same type of image appears, the software will automatically read the indexing information from defined zones and index it for you. This zone indexing is very helpful when scanning forms, invoices, bills etc.

Searching

once a document is indexed in the system, you click on the search button on top and start typing your required information in the fields provided. These searching fields are same as the indexing fields, and files can be searched by any of the indexing fields. Type a search word and press enter, the document will appear in front of you in NO TIME!

Features of our EDMS in a nutshell

• Point and Shoot OCR
• Zone Indexing
• Automatic Full Text OCR in Background or Over Night
• Drop down Lists of Indexed Values
• View Original (Unmodified Document)
• Audit File Records Changes, Time, P.C. and Login Name
• Automatic Detection and Import of Any File Type
• Instant Full Screen View
• Text View
• Thumbnails View of multi page TIFFs
• Retain Any Number of Images on Screen
• Launch And Control Any Application
• View Word, Excel, PDF in window, or Launched
• Print, Email or Export Enlarged Section of Image
• Automatically Browse Pages
• Predictive Search
• Fully Configurable Main Window
• Automatically Updates From Web or From Local Server
• Password Protection for Alterations
• Auto Disked, Despeckle, Crop and Trim
• Administration Dashboard for IT Manager
• Documents can be encrypted for security (3 levels)
• Specific tasks can be restricted to users by security level
• Electronically generated ruler for scale reference on plans
• Automatic measuring of scale distance between two points
• Development and Support Based in UK
• Colour and black & white scanning support.
• Import of any format electronic document.
• Comprehensive document referencing and retrieval
• Full text search
• Annotate using the Notes or image Annotations features.
• Automatic barcode indexing
• OCR
• Direct archiving of electronic documents
• Direct storage of Word and Excel
• E-mail currently displayed image
• E-mail selected pages
• Automatically Index emails direct from Outlook
• Automatic storage of any electronic document
• Full Network support
• Automatic backups can be scheduled
• Can be linked to a suitable existing database to populate fields automatically
• Uses MS Access or SQL

For further information or to arrange a free demonstration please feel free to
contact us.

Tel: 0161 870 6301
e-Mail: CLOAKING
web: www.eds-solution.co.uk